DLSOCAFC Social media and Communication Policy 2021

Social Media and Communications Policy

De La Salle Old Collegians Amateur Football Club

Introduction

Social media offers the opportunity for people to gather in online communities of shared interest and create, share or consume content. The De La Salle Old Collegians Amateur Football Club (DLSOCAFC) recognises the benefits of social media as an important tool of engagement and enrichment for the clubs and associated members.

All Players, club officials and associated members are expected to behave and express themselves appropriately, and in ways that are consistent with the DLSOCAFC’s codes of conduct and the values of the club, including but not limited to:

  • Respect
  • Fairness
  • Safety
  • Sportspersonship and team support
  • Integrity
  • Honesty
  • Inclusiveness
  • Respecting diversity
  • Promote the philosophy that “How you play” is more important than “Winning”

1.0 Purpose

This policy aims to provide some guiding principles to follow when using social media and digital communications. The intent of this policy is to include anything posted online or shared digitally where information is shared that might affect members, colleagues, clients, sponsors or the DLSOCAFC and bring it or its members into disrepute.

2.0 Scope

This policy applies to all of the DLSOCAFC community, including members, players and support staff or associated parties (parents and/or supporters) or any individual representing themselves or passing themselves off as being associated with DLSOCAFC.

This policy covers all forms of social media. Social media includes, but is not limited to, such activities as:

  • Maintaining a profile page on social or business networking sites (such as but not limited to LinkedIn, Facebook, Shutterfly, Snapchat, Instagram, TikTok or Twitter);
  • Content sharing including Flicker (photo sharing) and YouTube (video sharing);
  • Commenting on blogs for personal or business reasons;
  • Personal and corporate websites
  • Leaving product or service reviews on retailer sites, or customer review sites;
  • Online votes and polls; 
  • Taking part in conversations on public and private web forums (message boards);
  • Editing a Wikipedia page;
  • Email; or
  • SMS / MMS

3.0 Guiding Principles

The social media sphere is not an anonymous one and it should be assumed that posting or uploads, things that are written or said can be traced back to an individual or group. All members of the DLSOCAFC community must respect the Club’s values and ensure its intellectual property or its relationships with sponsors and stakeholders is not compromised, or the organisation is brought into disrepute.

3.1 Usage

When using social media and communications the following expectations should be adhered to:

  • Must not contain, or link to, libellous, defamatory or harassing content. This also applies to the use of illustrations or nicknames.
  • Must not comment on, or publish, information that is confidential, defaming, insulting or in any way sensitive to the DLSOCAFC, its members, or its affiliates, partners or sponsors, or other VAFA clubs or members.
  • Must not bring the DLSOCAFC into disrepute.
  • May not use the DLSOCAFC brand, images to endorse or promote any product, opinion, cause or political candidate unless approved by the Executive Committee or directed as part of their role; and it must be abundantly clear to all readers that any and all opinion shared are those of the individual, and do not represent or reflect the views of the DLSOCAFC.
  • In addition, DLSOCAFC members must not breach the VAFA Social Media Policy.

3.2 Official websites, social pages and online forums

For websites, blogs, social pages and online forums:

  • When creating a new website, social networking page or forum for staff/club member use, care should be taken to ensure the appropriate person has given consent to create the page or forum. 
  • The Secretary will keep a record of such permissions. Similarly, appropriate permissions must be obtained for the use of logos or images. 
  • Images of minor children may not be replicated on any site without the written permission of the child’s parent and/or guardian.
  • Posts must not contain, nor link to, pornographic or indecent content;
  • All material posted or linked to must be consistent with values and support diversity and inclusion and not vilify or discriminate.
  • Some hosted sites may sell the right to advertise on their sites through ‘pop up’ content which may be of a questionable nature. This type of hosted site should not be used for online forums or social pages as the nature of the ‘pop up’ content cannot be controlled.
  • All materials published or used must respect the rights of other members and the copyright of third parties. As such, it should be considerate of others in such circumstance and should not post information when they have been asked not to or consent has not been sought and given. They must also remove information about another person if that person asks them to do so.

3.3 Consideration towards others when using social networking sites

Social networking sites allow photographs, videos and comments to be shared with thousands of other users. As such members of the DLSOCAFC community must recognise that it may not be appropriate to share photographs, videos and comments in this way.

4.0 Breach of Policy

The DLSOCAFC monitors online activity in relation to the club and its members. Detected breaches of this policy should be reported to the DLSOCAFC President. If detected, a breach of this policy may result in disciplinary action from the DLSOCAFC Executive Committee. If it is found that the player in question breached the policy then penalties will be imposed which range from a warning or suspension, to immediate de-registration 

Advice

Should any member of the DLSOCAFC community requiring consultation or advice on this policy or wish to report a breach of this policy please contact the DLSOCAFC President.